Writing a letter of recommendation can be a meaningful way to support someone’s application for a job or graduate school. The right structure and thoughtful content can make a powerful impression on the recipient. Here’s a practical guide to help you craft a compelling reference letter.
Salutation
If you’re writing a personal letter of recommendation, start with a specific salutation like “Dear Dr. Smith” or “Dear Mr. Jones.” For a general recommendation letter, you can either omit the salutation or address it as “To Whom it May Concern.”
Paragraph 1 – Introduce Your Connection
Begin by explaining your relationship with the individual you’re recommending. Mention how long you’ve known them and in what capacity. This establishes your credibility and clarifies why you’re qualified to write the letter.
Paragraph 2 – Highlight Qualifications and Skills
In the next section, focus on the candidate’s specific strengths, qualifications, and achievements. Discuss why they are suited for the role or academic opportunity they’re pursuing. Highlight key skills that stand out, such as leadership, communication, or problem-solving, and provide examples to support your claims.
Paragraph 3 – Tailor to the Job or Opportunity
If the recommendation is for a specific job, align the candidate’s qualifications with the job requirements. Review their resume and the job description to ensure your letter is relevant and targeted. Emphasize how their skills and experience match the role.
Summary
Summarize your recommendation by reiterating your confidence in the person’s abilities. Use phrases like “I highly recommend [Name]” or “I recommend [Name] without reservation,” to leave a strong final impression.
Conclusion
End the letter by offering to provide additional information if necessary. Include your contact details, such as your phone number and email address, so the recipient can reach you easily.
By following this format, you’ll create a well-organized and persuasive letter that showcases the candidate’s strengths and leaves a lasting positive impression.
